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Perhaps the project involves establishing a voice and data structure for an individual location or a series of interconnected locations, it is very important to start with the basics. The method will begin with the wiring at each of the locations involved in the network. If your company is building the facility from the floor up, then you definitely may wish to prewire the office. When this, ensure that the structured cabling wiring will support typical voice communications like basic telephony. In addition, you want to ensure that the low-voltage wiring can support advanced data communications that is capable of supplying bandwidth for everything from a powerful Internet connection of some type to top speed transfer into, out of and within your network. Most structured cabling systems use category 5 cable for your system. These systems tend to be installed by the interconnect who provides the telephony system or a contractors who specialize only in structured cabling systems.

Providers who specialize in the development of structured cabling solutions can evaluate the scope of your working environment environment and develop a wiring plan that may easily serve your requirements today. Be sure to obtain suggestions from several different sub-contractors before choosing one to manage the wiring process. This strategy provides the main benefit of getting several perspective and possibly identifying a beneficial function that you had not considered in the past. Additionally, you may wish to get at the least three cabling quotes or RFP's from three different structured cabling sub-contractors. This goes for the telephony or VOIP system as well. You would want to get at the very least three quotes or bids from each interconnect that you interview.

Addressing the Voice Component

Options for voice communications are considerably more varied than in decades past. Once upon an occasion, the company would purchase a private branch exchange or PBX to manage inbound and outbound calls. The PBX would physically reside on the job location and allow for both manual intervention and automated alternatives for routing calls to open extensions, voice mail boxes and other options. Just one line would connect the PBX with a public switched telephone network and allow inbound calls to be routed to different trunks or trunk groups present in the inner voice system.

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Today, there is also the possibility of choosing a digital PBX. This solution offers all the same benefits but allows them to be managed in an electronic environment provided that you have an appropriately designed and installed structured cable wiring netwokr. Utilizing a Voice over Internet Protocol (VoIP) connection, the functions are managed remotely. One advantage of this choice is that if your office is damaged because of natural disaster, you can make a couple of changes to the virtual PBX and have your employees work remotely.

You can also go with a hybrid system that involves a combination of the original and virtual PBX structure. Thus giving you the best of both worlds and also helps to generate an element of redundancy along with your voice communications. Should one component be inoperable for a period of time, the remaining component can easily accept the call traffic. That equals no downtime for the daily office functions.

Video Player With almost any PBX, you intend to make sure the configuration includes several basics. The device must support enough trunks allowing extensions for every workstation in the office. In addition, you want additional trunks that may be called upon for conducting audio conferences offering locations outside your network. Don't forget to permit for functions such as call waiting, call parking, voice mail, internal paging and other features which will make life around any office a lot easier.

Taking into consideration the Data Component

Designing the data system for any office requires identifying the right kind of hardware and software to operate a vehicle the wants of one's individual business. Remember that while a doctor's office will function somewhat differently from an attorney's office, both will need several basic elements included in the design. Ideally, you would like the information system to aid all clerical, administrative and accounting processes with ease.

The choice of hardware is very very important to any data system. The data must be housed in a server that is protected with adequate security measures. The application used to drive that server should allow a master user to assign specific credentials to each user of the network. The idea is to ensure employees may add to, correct and access the info they need to do their jobs, but are still unable to reach proprietary data that is not associated with their standard and usual job tasks. The server should have the ability to house large amounts of data without experiencing any type of slow response during peak working hours.

Based on your company model, there could be a need to allow remote usage of the server. For example, salespeople may want to be able to link with the main sales database while on the road. This allows them the option of updating customer profiles or placing orders for clients in a real time manner. The software used to configure the server can make it easy for remote access to happen while still protecting the integrity of one's data.

Bear in mind that network redundancy is also important with the voice component. To the end, consider either installing a backup server or perhaps using a virtual server. In case a problem occurs with the primary server, the network should automatically switch to the backup source. Don't forget to configure the bond between the servers to ensure that new data put into the primary server also updates on the secondary server on a typical basis. That update may occur every hour if your office processes lots of information. Many smaller offices will find that updates occurring nightly is likely to be sufficient. By creating a sufficient schedule of updates, the increased loss of data due to a hardware failure is kept to a minimum.

Planning for the Future

Many company owners make the mistake of thinking about the here and now when piecing together a speech and data system. While immediate needs should be met, also policy for what you should need a year, couple of years and possibly even five years from now. Ideally, you want hardware that may be modified and expanded when and as necessary. In addition you want software solutions which will assist in checking up on the demands of an increasing business. Within the support with the structured cabling plan, a reliable provider can make suggestions of how to ensure your network has this type of integrated flexibility. Including at the very least some of these ideas helps you to save an important amount of money and time in the years to come.

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