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If the project involves establishing a voice and data structure for a single location or a series of interconnected locations, it is important to begin with the basics. The method will start with the wiring at each of the locations active in the network. If your company is building the facility from the floor up, you then may wish to prewire the office. When doing so, be sure that the structured cabling wiring will support typical voice communications like basic telephony. In addition you want to make sure that the low-voltage wiring can support advanced data communications that is effective at supplying bandwidth for everything from an effective Internet connection of some type to high speed transfer into, out of and within your network. Most structured cabling systems use category 5 cable for the whole system. These systems tend to be installed by the interconnect who offers the telephony system or a contractors who specialize only in structured cabling systems.
Providers who specialize in the development of structured cabling solutions can evaluate the scope of your working environment environment and develop a wiring plan that'll easily serve your preferences today. Be sure to obtain suggestions from a couple of different sub-contractors before choosing one to handle the wiring process. This strategy provides the benefit of getting multiple perspective and possibly identifying a beneficial function that you had not considered in the past. Additionally, you will want to get at the least three cabling quotes or RFP's from three different structured cabling sub-contractors. This goes for the telephony or VOIP system as well. You will want to get at the least three quotes or bids from each interconnect that you interview.
Addressing the Voice Component
Choices for voice communications are far more varied than in decades past. Once upon a time, the company would purchase a personal branch exchange or PBX to manage inbound and outbound calls. The PBX would physically reside in the office location and enable both manual intervention and automated alternatives for routing calls to open extensions, voice mail boxes and other options. Just one line would connect the PBX with a public switched telephone network and allow inbound calls to be routed to different trunks or trunk groups found in the inner voice system.
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Today, there is also the choice of choosing an electronic PBX. This solution offers all the same benefits but allows them to be managed in an electronic environment provided that you've an appropriately designed and installed structured cable wiring netwokr. Employing a Voice over Internet Protocol (VoIP) connection, the functions are managed remotely. One good thing about this choice is that when your office is damaged due to a natural disaster, you may make a few changes to the virtual PBX and have your employees work remotely.
You can also go with a cross system that involves a variety of the original and virtual PBX structure. This provides you the very best of both worlds and also helps to generate an element of redundancy along with your voice communications. Should one component be inoperable for a time period, the rest of the component can quickly take on the decision traffic. That means no downtime for the daily office functions.
Video Player With almost any PBX, you wish to make sure the configuration includes several basics. The device must support enough trunks to allow extensions for every workstation in the office. In addition you want additional trunks that can be called upon for conducting audio conferences offering locations outside your network. Don't forget allowing for functions such as for instance call waiting, call parking, voice mail, internal paging and other features that'll make life around work a lot easier.
Thinking about the Data Component
Designing the data system for work requires identifying the right form of hardware and software to operate a vehicle the needs of one's individual business. Keep in mind that while a doctor's office will function somewhat differently from an attorney's office, both will need several basic elements included in the design. Ideally, you would like the data system to aid all clerical, administrative and accounting processes with ease.
The choice of hardware is extremely important for any data system. The data must be housed in a server that's protected with adequate security measures. The program used to operate a vehicle that server should allow a master user to assign specific credentials to each user of the network. The theory is to ensure employees will add to, correct and access the info they have to do their jobs, but continue to be unable to reach proprietary data that is not associated making use of their standard and usual job tasks. The server should have the ability to house large levels of data without experiencing any kind of slow response during peak working hours.
Depending on your organization model, there might be a have to allow remote usage of the server. As an example, salespeople may desire to be in a position to link with the main sales database while on the road. This permits them the possibility of updating customer profiles or placing orders for clients in a realtime manner. The application used to configure the server will make it feasible for remote access to occur while still protecting the integrity of your data.
Keep in mind that network redundancy is also important with the voice component. To the end, consider either installing a copy server or perhaps employing a virtual server. In case a problem occurs with the primary server, the network should automatically switch to the backup source. Don't forget to configure the text between the servers so that new data added to the principal server also updates on the secondary server on a regular basis. That update may occur every hour if your working environment processes plenty of information. Many smaller offices will discover that updates occurring nightly will undoubtedly be sufficient. By creating a sufficient schedule of updates, the increasing loss of data as a result of hardware failure is kept to a minimum.
Planning for the Future
Many company owners make the mistake of thinking about the here and now when piecing together a speech and data system. While immediate needs must certanly be met, also policy for what you should need a year, couple of years and possibly even five years from now. Ideally, you want hardware that can be modified and expanded when and as necessary. In addition, you want software solutions that will aid in keeping up with the demands of a growing business. Included in the support with the structured cabling plan, a competent provider may make suggestions of how to make certain your network has this kind of built-in flexibility. Including at the least some of those ideas will save you a significant sum of money and amount of time in the years to come.
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