Inside Wiring
If the project involves establishing a voice and data structure for a single location or some interconnected locations, it is very important to begin with the basics. The process will begin with the wiring at each of the locations mixed up in network. If your company is building the facility from the floor up, then you would want to prewire the office. When doing so, make sure that the structured cabling wiring will support typical voice communications like basic telephony. In addition, you want to ensure that the low-voltage wiring can support advanced data communications that's effective at supplying bandwidth for from an effective Internet connection of some type to top speed transfer into, out of and within your network. Most structured cabling systems use category 5 cable for the whole system. These systems are often installed by the interconnect who supplies the telephony system or perhaps a contractors who specialize only in structured cabling systems.
Providers who specialize in the development of structured cabling solutions can evaluate the scope of your office environment and come up with a wiring plan that may easily serve your requirements today. Ensure that you obtain suggestions from a few different sub-contractors before choosing one to handle the wiring process. This strategy provides the main benefit of getting several perspective and possibly identifying a very useful function that you had not considered in the past. Additionally, you will want to get at the least three cabling quotes or RFP's from three different structured cabling sub-contractors. This goes for the telephony or VOIP system as well. You may wish to get at the least three quotes or bids from each interconnect that you interview.
Addressing the Voice Component
Options for voice communications are far more varied than in decades past. Once upon a period, the business would purchase a personal branch exchange or PBX to handle inbound and outbound calls. The PBX would physically reside at the office location and permit both manual intervention and automated options for routing calls to open extensions, voice mail boxes and other options. A single line would connect the PBX with a public switched telephone network and allow inbound calls to be routed to different trunks or trunk groups found in the interior voice system.
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Today, there's also the possibility of using a virtual PBX. This solution offers yet benefits but allows them to be managed in an electronic environment provided that you've an appropriately designed and installed structured cable wiring netwokr. Using a Voice over Internet Protocol (VoIP) connection, the functions are managed remotely. One good thing about this choice is when your workplace is damaged as a result of natural disaster, you can make a few changes to the virtual PBX and have your employees work remotely.
You may also choose a hybrid system that involves a combination of the original and virtual PBX structure. This gives you the best of both worlds and also helps to create an element of redundancy along with your voice communications. Should one component be inoperable for a period of time, the residual component can quickly undertake the call traffic. That equals no downtime for your daily office functions.
Video Player With any kind of PBX, you intend to ensure the configuration includes several basics. The machine must support enough trunks to allow extensions for each workstation in the office. In addition you want additional trunks which can be called upon for conducting audio conferences including locations outside your network. Don't forget to permit for functions such as for instance call waiting, call parking, voice mail, internal paging and other features that will make life around the office a lot easier.
Thinking about the Data Component
Designing the data system for the office demands identifying the best type of hardware and software to drive the requirements of one's individual business. Remember that while a doctor's office will function somewhat differently from an attorney's office, both will need a couple of basic elements as part of the design. Ideally, you would like the data system to support all clerical, administrative and accounting processes with ease.
The choice of hardware is very very important to any data system. The data should be housed in a server that's protected with adequate security measures. The software used to operate a vehicle that server should allow a master user to assign specific credentials to each user of the network. The idea is to ensure employees could add to, correct and access the data they need to do their jobs, but continue to be struggling to reach proprietary data that is not associated with their standard and usual job tasks. The server should have the ability to house large levels of data without experiencing any kind of slow response during peak working hours.
Depending on your company model, there could be a have to allow remote access to the server. For example, salespeople may desire to be able to link with the key sales database while on the road. This enables them the option of updating customer profiles or placing orders for clients in a realtime manner. The application used to configure the server is likely to make it feasible for remote access that occurs while still protecting the integrity of your data.
Remember that network redundancy is also important with the voice component. To the end, consider either installing a copy server or even employing a virtual server. In the case an issue occurs with the principal server, the network should automatically switch to the backup source. Don't forget to configure the connection involving the servers so that new data put into the principal server also updates on the secondary server on a typical basis. That update may occur every hour if your working environment processes lots of information. Many smaller offices will see that updates occurring nightly is likely to be sufficient. By creating a satisfactory schedule of updates, the loss of data because of hardware failure is kept to a minimum.
Planning for the Future
Many company owners make the mistake of taking into consideration the here and now when putting together a voice and data system. While immediate needs should be met, also arrange for what you should desire a year, 2 yrs and possibly even five years from now. Ideally, you would like hardware which can be modified and expanded when and as necessary. In addition, you want software solutions that may aid in keeping up with the demands of an increasing business. Included in the support with the structured cabling plan, a qualified provider may make suggestions of how to make certain your network has this kind of built-in flexibility. Including at the least several of those ideas will save you a substantial amount of cash and amount of time in the years to come.
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