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Whether the project involves establishing a voice and data structure for a single location or some interconnected locations, it is important to start with the basics. The process begins with the wiring at all the locations active in the network. If your company is building the facility from the bottom up, you then will want to prewire the office. When doing so, be sure that the structured cabling wiring will support typical voice communications like basic telephony. In addition you want to ensure that the low-voltage wiring can support advanced data communications that's capable of supplying bandwidth for everything from a powerful Internet connection of some type to high speed transfer into, out of and within your network. Most structured cabling systems use category 5 cable for the entire system. These systems tend to be installed by the interconnect who provides the telephony system or even a contractors who specialize only in structured cabling systems.
Providers who specialize in the development of structured cabling solutions can evaluate the scope of your working environment environment and come up with a wiring plan that'll easily serve your requirements today. Be sure to obtain suggestions from a few different sub-contractors before choosing one to manage the wiring process. This strategy provides the benefit of getting several perspective and possibly identifying a beneficial function you had not considered in the past. Additionally, you may wish to get at the least three cabling quotes or RFP's from three different structured cabling sub-contractors. This goes for the telephony or VOIP system as well. You may wish to get at the least three quotes or bids from each interconnect that you interview.
Addressing the Voice Component
Alternatives for voice communications are far more varied than in decades past. Once upon a period, the company would purchase a private branch exchange or PBX to manage inbound and outbound calls. The PBX would physically reside on the job location and permit both manual intervention and automated alternatives for routing calls to open extensions, voice mail boxes and other options. A single line would connect the PBX with a public switched telephone network and allow inbound calls to be routed to different trunks or trunk groups within the inner voice system.
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Today, there is also the possibility of using a virtual PBX. This solution offers the same benefits but allows them to be managed in a digital environment as long as you have an appropriately designed and installed structured cable wiring netwokr. Using a Voice over Internet Protocol (VoIP) connection, the functions are managed remotely. One benefit of this choice is that when your office is damaged as a result of natural disaster, you can make several changes to the virtual PBX and have your employees work remotely.
You may also opt for a cross system that involves a variety of the standard and virtual PBX structure. This provides you the most effective of both worlds and also helps to produce some redundancy along with your voice communications. Should one component be inoperable for a period of time, the rest of the component can quickly take on the call traffic. That means no downtime for the daily office functions.
Video Player With any type of PBX, you want to make sure the configuration includes several basics. The system must support enough trunks to allow extensions for each workstation in the office. You also want additional trunks that may be called upon for conducting audio conferences offering locations outside your network. Don't forget to permit for functions such as call waiting, call parking, voice mail, internal paging and other features which will make life around work a whole lot easier.
Thinking about the Data Component
Designing the information system for work demands identifying the right type of hardware and software to operate a vehicle the requirements of one's individual business. Keep in mind that while a doctor's office will function somewhat differently from an attorney's office, both will require several basic elements within the design. Ideally, you want the info system to guide all clerical, administrative and accounting processes with ease.
The selection of hardware is extremely important for any data system. The data should be housed in a server that is protected with adequate security measures. The software used to drive that server should allow a master user to assign specific credentials to each user of the network. The idea is to make sure employees will add to, correct and access the data they should do their jobs, but remain struggling to reach proprietary data that is not associated using their standard and usual job tasks. The server should manage to house large levels of data without experiencing any type of slow response during peak working hours.
According to your business model, there could be a need certainly to allow remote usage of the server. Like, salespeople may desire to be able to link with the key sales database while on the road. This permits them the choice of updating customer profiles or placing orders for clients in a realtime manner. The application used to configure the server is likely to make it feasible for remote access that occurs while still protecting the integrity of one's data.
Keep in mind that network redundancy can be important with the voice component. To this end, consider either installing a backup server or possibly employing a virtual server. In the event an issue occurs with the principal server, the network should automatically switch to the backup source. Don't forget to configure the bond involving the servers so that new data added to the primary server also updates on the secondary server on a typical basis. That update may occur every hour if your workplace processes lots of information. Many smaller offices may find that updates occurring nightly will undoubtedly be sufficient. By creating a sufficient schedule of updates, the increasing loss of data as a result of hardware failure is kept to a minimum.
Planning for the Future
Many company owners make the mistake of thinking about the here and now when assembling a voice and data system. While immediate needs must certanly be met, also plan for what you would desire a year, two years and possibly even five years from now. Ideally, you want hardware that may be modified and expanded when and as necessary. In addition, you want software solutions that'll aid in keeping up with the demands of an increasing business. As part of the support with the structured cabling plan, a reliable provider could make suggestions of how to make sure your network has this type of built in flexibility. Including at least some of these ideas will save you an important sum of money and amount of time in the years to come.
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