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Perhaps the project involves establishing a speech and data structure for an individual location or some interconnected locations, it is important to begin with the basics. The process will start with the wiring at each of the locations active in the network. If your company is building the facility from the ground up, you then may wish to prewire the office. When doing so, be sure that the structured cabling wiring will support typical voice communications like basic telephony. You also want to make sure that the low-voltage wiring can support advanced data communications that's capable of supplying bandwidth for sets from an effective Web connection of some type to high speed transfer into, out of and within your network. Most structured cabling systems use category 5 cable for your system. These systems in many cases are installed by the interconnect who provides the telephony system or even a contractors who specialize only in structured cabling systems.
Providers who specialize in the development of structured cabling solutions can evaluate the scope of your workplace environment and come up with a wiring plan that may easily serve your needs today. Be sure to obtain suggestions from a few different sub-contractors before choosing one to manage the wiring process. This strategy provides the main benefit of getting several perspective and possibly identifying a beneficial function you had not considered in the past. Additionally, you would want to get at the least three cabling quotes or RFP's from three different structured cabling sub-contractors. This goes for the telephony or VOIP system as well. You would want to get at the least three quotes or bids from each interconnect that you interview.
Addressing the Voice Component
Options for voice communications are far more varied than in decades past. Once upon an occasion, the business would purchase a private branch exchange or PBX to manage inbound and outbound calls. The PBX would physically reside at the office location and allow for both manual intervention and automated alternatives for routing calls to open extensions, voice mail boxes and other options. An individual line would connect the PBX with a public switched telephone network and allow inbound calls to be routed to different trunks or trunk groups within the internal voice system.
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Today, there is also the option of going with a virtual PBX. This solution offers all the same benefits but allows them to be managed in a digital environment provided that you have an appropriately designed and installed structured cable wiring netwokr. Using a Voice over Internet Protocol (VoIP) connection, the functions are managed remotely. One advantageous asset of this option is when your office is damaged due to a natural disaster, you can make a couple of changes to the virtual PBX and have your employees work remotely.
You can also opt for a hybrid system that involves a combination of the standard and virtual PBX structure. Thus giving you the most effective of both worlds and also helps to generate some redundancy along with your voice communications. Should one component be inoperable for a time period, the remaining component can very quickly undertake the call traffic. That means no downtime for the daily office functions.
Video Player With almost any PBX, you intend to ensure the configuration includes several basics. The machine must support enough trunks to permit extensions for every workstation in the office. In addition you want additional trunks which can be called upon for conducting audio conferences including locations outside your network. Don't forget to permit for functions such as for instance call waiting, call parking, voice mail, internal paging and other features which will make life around work a whole lot easier.
Taking into consideration the Data Component
Designing the info system for any office requires identifying the best type of hardware and software to drive the requirements of one's individual business. Bear in mind that while a doctor's office will function somewhat differently from an attorney's office, both will need a few basic elements included in the design. Ideally, you want the info system to support all clerical, administrative and accounting processes with ease.
The selection of hardware is very very important to any data system. The info must be housed in a server that is protected with adequate security measures. The program used to operate a vehicle that server should allow a master user to assign specific credentials to each user of the network. The concept is to be sure employees will add to, correct and access the information they should do their jobs, but are still unable to reach proprietary data that is not associated using their standard and usual job tasks. The server should manage to house large amounts of data without experiencing any type of slow response during peak working hours.
Based on your business model, there might be a need to allow remote use of the server. For instance, salespeople may want to be able to link with the main sales database while on the road. This allows them the option of updating customer profiles or placing orders for clients in a real time manner. The application used to configure the server is likely to make it possible for remote access to occur while still protecting the integrity of one's data.
Remember that network redundancy can also be important with the voice component. To the end, consider either installing a backup server or possibly using a virtual server. In case an issue occurs with the principal server, the network should automatically switch to the backup source. Don't forget to configure the bond involving the servers so that new data added to the principal server also updates on the secondary server on a typical basis. That update may occur every hour if your workplace processes plenty of information. Many smaller offices will see that updates occurring nightly is likely to be sufficient. By creating a satisfactory schedule of updates, the increasing loss of data as a result of hardware failure is kept to a minimum.
Planning for the Future
Many company owners make the mistake of taking into consideration the here and now when piecing together a voice and data system. While immediate needs must certanly be met, also plan for what you would require a year, 2 yrs and possibly even five years from now. Ideally, you want hardware that can be modified and expanded when and as necessary. You also want software solutions that will assist in checking up on the demands of an increasing business. Within the support with the structured cabling plan, a competent provider may make suggestions of how to ensure your network has this kind of built-in flexibility. Including at the least some of these ideas will save an important amount of cash and time in the years to come.
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